Functional AI Solutions Architect
One request.
Cuatro departamentos.
A business opportunity.
An event with accommodation requires coordination of availability, catering, setup and commercial terms. My work connects these decisions and defines what needs improvement before introducing technology.
What is needed to prepare the proposal?
Reservations
PendingAvailable rooms, dates, rates and block conditions.
Catering
PendingMenu, capacity for 40 guests and approved cost. Allergy information to collect before the event.
Operations
PendingRoom, setup, schedule and resources for 40 attendees.
Commercial management
Waiting for other departmentsFinal price, expected margin, proposal validity and payment terms.
What improving this process could be worth
How it is calculated and what to verify
12 proposals × 45 fewer minutes of work = 9 hours. 9 h × €25/h = €225 in equivalent capacity.
12 proposals × 5 percentage points of improvement = 0.60 expected additional events. × €12,000 × 25% = €1,800 contribution margin.
Conversion improvement is a separate hypothesis: replying sooner does not guarantee more event sales. Freed time is not a payroll reduction. The effects are not added together. Investment, licences and maintenance are excluded; this is not net profit or return on investment.
To validate: measure active work and waiting separately; compare closing rates for similar opportunities; verify margins and implementation costs with management.
My work makes this possible to decide, define and verify
Understand and verify the problem
I review real requests with sales and the departments involved. I identify who confirms what, where context is lost and the work involved. Deliverable: process map, evidence and baseline.
Prioritise an improvement with a sound business case
I compare a shared form, follow-up rules, integration and AI. I assess effort, impact and risks. Deliverable: justified alternatives and a financial model separating evidence from assumptions.
Define how it should work
I specify sources, owners, statuses, changes and approvals. Example rule: more attendees require catering, setup and commercial terms to be reviewed; room confirmation is retained if dates and room numbers stay unchanged. Deliverable: functional specification for the client and technical team.
Verify the agreed behaviour
I prepare tests: a proposal with pending confirmations is not presented as confirmed; changes invalidate outdated approvals. The technical team builds and tests implementation. If support is agreed, I review functional results with users.
Where is information lost between your teams?
In an initial conversation, we review your context and consider whether an assessment is the right starting point.
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